As a rule, executive session minutes are not open to the public and can only be consulted by members who participated in the executive session, on request to the secretary. Topics discussed in board meetings under executive session are confidential, which means so are executive session minutes. A good practice is adding executive sessions to the board meeting schedule, so the governing body is aware of it beforehand.Īre executive session minutes confidential?.The matter discussed in executive session should be generally noted in the minutes of the immediately following meeting, once open session is again resumed. In remote, online board meetings, members can be required to state for their record that they’re alone in the room before entering executive session.Executive sessions, or closed meetings, can only be called to discuss certain sensitive topics, including litigation or negotiation strategies, security arrangements, matters that require attorney-client privilege, and personnel matters (such as compensation packages or mental well-being that prevents a board member from fulfilling their role.).Going into closed sessions requires a majority vote of the entire membership of the board.The executive session must always start and end within an open meeting. A meeting cannot be held entirely in executive session.No formal or binding decisions can be taken during executive proceedings.Board members are bound not to divulge the topics or details discussed in executive session.Only board members can take part in the executive session staff and outside participants must retire during the session, unless otherwise approved by the board.Originally, an “executive session” was a closed-doors Senate meeting to discuss important, but sensitive matters introduced by the President (hence the name “executive”.) But for a long time now, the term has been used to describe any meeting held in secrecy - including board meetings of large corporations, nonprofits, state entities and governmental bodies, or school boards, as well as HOA, or executive committee meetings.Īlthough specific rules vary according to local legislation, such as state statutes, and the company’s bylaws, there are a few common points to any executive session or closed meeting: Visit Website What defines an executive session?
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